Working with multiple locations

When do you need this?

Do you teach on more than one course? Then you manage each club separately in Golfly. You add locations, choose your primary location, give each location its own weekly schedule and decide which lesson types apply where. If you teach in one place only, you do not need to do anything here.

Where are your locations?

Under Admin → Site settings, in the card Where you teach. The list Locations is where clients choose when booking, with the button Add location. Each location has its own weekly schedule. Below the list are Club name and Address: that name appears in your page title, in your site's share image and as a fallback in emails, but it does not decide where clients book.

If you move to a different main club, make that location Primary in the list and also update the Club name below the list.

How do you add a location?

1. Go to Admin → Site settings, card Where you teach.
2. Click Add location.
3. Fill in a Name. This is the only required field.
4. If you like, fill in Address and Town or city. The city is needed for a separate page for this location (see below).
5. Choose under Indoor or outdoor: Outdoor, Indoor, or Indoor and outdoor.
6. If you like, fill in About this location: a few sentences, at most 600 characters, for the page of this location.
7. If you like, fill in Golf club for front desk access. Search for the club in the Golfly club directory and choose it. This is only needed if you want to link this location to the calendar of a club's front desk.
8. Click Add location.

The new location appears at the bottom of the list and is active straight away. You edit it later with the pencil icon next to the location.

What is a primary location?

Exactly one location in the list has the label Primary. To make a different location primary, click Make primary next to that location.

That is not possible if there are current or future lessons that use the bay capacity of your current primary location. You then see "Primary location stays unchanged". Move or cancel those lessons first. An archived location cannot become primary.

A separate page per location

If you have two or more active locations, each location with a Town or city filled in gets its own page on your site. Under the location in the list you see Page live with the link, for example /locaties/golfbaan-noord-rotterdam, or No page yet with the reason. The text from About this location appears on that page, and when you have two or more locations the homepage shows a block Where I teach with a card per location. This applies to sites on the Golfly template.

If the city is missing, you see "No page yet: no city filled in." If the location still has a default name, Golfly first asks you to rename it. If you change the name or city of a location, the web address changes with it and the old address no longer works.

Which lesson types apply where?

With two or more active locations, each lesson type under Admin → Lessons, tab Lesson types, has the field Applies to locations. Empty means: everywhere. If you choose one or more locations, clients can only book this lesson type at those locations, and it only appears on the pages of those locations. You see this reflected in the list of lesson types as the label Only: …. See Creating and managing lesson types.

The field can only be changed once the current choice has loaded. If loading fails, you see a notice and Save leaves the locations of that lesson type as they were.

If a client opens your booking page via a link with a lesson type in it, for example a button in My Account or a link on your own site, and your primary location does not offer that lesson type? Then the page opens at a location that does offer it, not at another lesson type. If the link also contains a location, as on the pages of your locations, the page opens at that location.

How do you set a schedule per location?

1. Go to Admin → Availability.
2. If you have two or more active locations, the choice Schedule for location appears at the top of the weekly schedule. Choose the location.
3. Switch the days on, enter the times and click Save schedule.

When you switch location, that location's schedule loads. What you save applies only to the chosen location.

Do blocks and deviating days apply per location?

No. Blocks and deviating days apply to all your locations at once. Only the weekly schedule differs per location.

Archiving or restoring a location

1. Click the archive icon next to the location.
2. Confirm with Archive location.

Golfly refuses to archive in three cases: the location is still primary, there are still lesson types with "Bay needed" at this location, or there are current or future lessons with a reserved bay. The message tells you what to do first.

An archived location appears at the bottom under Archived, with the button Restore. The location and its history are kept.

Frequently asked questions

I see "Bay configuration is being updated". What now?

Golfly is processing your bays at that moment. Try again in a few seconds.

Locations in your calendar, bookings and emails

If you have two or more active locations, you see them everywhere:

• Calendar: above the week is a filter All locations with a button for each location. The filter decides which lessons you see and which availability is shown in green. On each lesson block, the location appears after the time.
• Bookings: the list has a Location column.
• Availability: the chosen location appears above the weekly overview. If a location has no schedule yet, Golfly says clients cannot book there yet.
• Client: in the booking flow, on the confirmation page, in My account and in all emails, the chosen location appears with its city.

A lesson without a location, for example a recurring lesson from before your second location, belongs to your primary location. New recurring lessons also get your primary location without a choice being made.

Related

• Setting up availability
• Creating and managing lesson types
• Setting quiet-hours rates