Tee times: booking rounds and managing the course schedule

Viewing the start sheet

Open Tee times and choose your club and date. On a wide screen the loops and the short course sit side by side. On mobile you choose a start sheet at the top. Each tee time is one compact line in Amsterdam time. Click a group to open the whole round in the side panel; the sheets stay in place.

An 18-hole round has a first start and a start after the turn. Both open the same reservation. The day overview counts the reservation once. If several groups share the same start, the line shows their number. Open the line and choose in the side panel the group you want to view or change.

Going quickly to a date or person

Open the calendar button next to the date or type a date straight into the field. With Today you jump back. Search by person finds contacts and fellow players across all dates, including cancelled reservations. Type at least two characters; each result shows the play date, tee time and round. Select the result to open the right day and reservation.

Setting up the course itself

As an owner or club admin, go to Settings → Course and tee times, or choose Course settings above the start sheet.

First choose Golfly as the booking system and confirm that the club issues these tee times exclusively through Golfly. Without this choice, new booking is off. This first step stays reachable via Manage → Settings → Course and tee times, even before Tee times appears in the menu. A club without its own club environment sees an explanation here; contact Golfly in that case.

1. Add the loops and give them their own name and playing time. A regular loop has 9 holes; a standalone short course can have 1 to 18 holes.
2. Add bookable rounds: a single loop, a combination of two loops or the short course. Set the rate per player. For 18 holes you also choose after how many minutes the start after the turn follows.
3. Schedule up to 31 days of tee times per loop, with a first and last start, interval and player capacity. Days that already have starts are skipped. For a start after the turn, a start must also exist on the second loop at exactly that time.

Use Withdraw unbooked starts to take back a wrong schedule. Booked starts, including starts after the turn, are kept. After that you can schedule those days again. Change capacity may not go below the number of players already reserved. If starts after the turn are missing, a notice appears per round. At the top you see who last changed the settings.

The names and rounds appear in ClubDesk and in the booking module. Turn off Bookable on a round to stop new bookings for it. Existing reservations are kept. A new price does not change amounts that are already booked. If reservations still to be played are attached to a layout, you cannot simply change the playing time or loop combination; adjust those rounds first or create a new loop or route.

Booking a round

1. Choose Book round, or open a free start slot.
2. Choose an existing client from the club environment or enter a new guest. A guest name does not create a client account.
3. Choose 9 holes, 18 holes or the short course, the date and the number of players. The number of holes of the short course comes from the course settings.
4. The available times refresh by themselves. Choose a time; the complete round stays in view while you fill in the player names. With Change time you can go back without filling in the names again.
5. Review the proposal. Check the date, both tee times, players and the total. Then confirm the booking.

A proposal does not hold any places yet. When you confirm, Golfly checks again whether the whole round fits. This first version shows paying at the front desk; online payment and marking received tee-time fees as paid are not connected yet.

Changing or cancelling

Open the group. Change round shows the current round and lets you make a new proposal. Both starts change together. The confirmation shows the new total and the price difference. With Cancel you cancel the selected group; other bookers in the same flight stay.

A round that has started cannot be changed with these buttons. If a colleague has already changed the reservation, first reload the current round.

Blocking the course

Club admins and owners can use Block course. Choose the course, the time period and a reason.

• No starts in this period: blocks new starts in that period.
• Unplayable during this period: also takes into account the playing time of rounds that start earlier. Affected reservations stay visible and get Action needed.

Discuss another round or a cancellation with the golfer. This action does not send any automatic messages yet.

Bad weather, maintenance and restrictions

Use Course notices for a temporary situation that affects players. Choose one or more loops, the start and end and a short explanation for players. The short course can be chosen separately.

Choose View affected reservations. Golfly checks the complete round, even if the golfer has already started on the first loop. When you save, the current situation is checked again. The reservations remain; a course notice does not cancel or move anyone automatically.

Write only public course information in the explanation. This text is also visible in the booking module on the club website. Golfly does not know who needs a buggy: all bookers of affected rounds therefore end up in the follow-up, without assumptions about age or mobility.

Informing players and following up replies

Open the notice to view the affected reservations. A staff member can record Informed by phone and note the reply. Wants to reschedule and Wants to cancel are requests; open the reservation to handle the change together with the golfer. For a round that has already started, manual follow-up is still needed.

The WhatsApp follow-up uses the booking's contact person. First look at the recipient, the message text and any block. Only a verified contact with valid consent and an available sending route can be selected. Consent for lesson reminders does not automatically apply to course notices. An admin can record consent that was demonstrably obtained; missing or invalid contact details call for follow-up by phone.

A message in the queue has not been delivered yet. The status distinguishes offering, sending, delivery, reading and a reply. A read receipt does not change the reservation. If the outcome is uncertain, check the same attempt; do not make a new sending batch. Whether WhatsApp is actually available depends on the club's connection and approved messages.

Reopening the course

Choose Lift as soon as the situation is over. Only the blocks of this notice disappear; other closures stay in force. Replies already noted can still be found under Include lifted notices. Reopening does not send an automatic message and does not restore cancelled reservations. Inform players separately if an earlier arrangement changes as a result.

If an answer fails to arrive

Choose Check result. Golfly looks up the same attempt. If it has not been found yet, you can confirm the same attempt again. Do not make a second reservation because the answer did not arrive.

Tee times on the club website

The existing booking module has a tee times view. Under Settings → Club branding you can choose the link or embed code for it. Golfly must be the chosen booking system, with rounds set up and future complete starts. Also add the club website to the allowed websites. Tee times can be published on their own, without lessons or courses. The module can sit directly on the page or open in a dialog through the existing booking button.

A website guest can see, change and cancel their reservation again in the same browser tab. With a temporary loading error that access is kept. After cancelling or after the round, the guest can choose Book a new round. An attempt whose result is still uncertain must be recovered first. A guest booked at the front desk gets no independent management access in this version; the front desk manages that reservation. No management links or messages are sent yet.